boston planning & development agency

LEASE/CONTRACT ADMINISTRATION SPECIALIST

Job ID
2018-1289
Category
Budget & Finance
Grade Level
I
# of Hours
35
Salary Range
$45,300 - $56.600

Summary

boston planning & development agency 

 

 

TITLE:    LEASE/CONTRACT ADMINISTRATION SPECIALIST                                  

 

GRADE:  I                                                                            STATUS: Non-Exempt

 

DEPARTMENT/DIVISION:          BUDGET&FINANCE/ ADMINISTRATION&FINANCE

 

SUMMARY OF RESPONSIBILITIES: Under the direction of the Lease/Contract Administration Manager, the Lease/Contract Administration Specialist will be responsible for the maintenance of the YARDI Voyager contract database and the regular updating of the system as needed to reflect all salient fiscal and operational data for all lease/contracts in the BPDA real estate portfolio. In addition to the maintenance and quality assurance of the database, the Lease/Contract Administration Specialist will perform a key role in other regular day to day lease/contract administration matters to include the following responsibilities:

 

GENERAL DUTIES AND RESPONSIBILITIES:

The general duties and responsibilities of the position are included in but not limited to the information listed below.

  • Collect, inventory, abstract and upload into the database all pertinent real estate contract information and documentation,
  • Serve as the principal YARDI technical administrator, perform system upgrades, and train/assist staff as needed,
  • Maintain the database to record and manage all critical activity in the real estate lease portfolio including term commencement/expiration dates, fixed/additional rent commencement/end dates, option notice/exercise dates and other contractual date or milestone activity,
  • Build and use the database for the purpose of projecting BPDA real estate contract revenue and support internal accounts receivable staff to maintain timely and accurate tenant billing,
  • Prepare and distribute to internal staff periodic lease/contract reports including lease status reports, critical date reports, revenue projection schedules and other reports as needed,
  • Assist in the collection of rents, operating expenses reimbursements, real estate tax/payment in lieu of tax receivables, late fees and other receivables.
  • Service the real estate portfolio to ensure compliance with respect to tenant reporting requirements (ie. insurance certificates, financial statements, occupancy and use certificates, etc.) and solicit outstanding items as needed.
  • Provide regular support to the Lease/Contract Administration Manager and perform other duties as assigned by Controller or senior staff.

 

KNOWLEDGE AND EXPERIENCE:

Position requires a Bachelor’s degree in business administration, business management information systems, accounting, finance or similar field. The ideal candidate will have the ability to effectively process large volumes of information while maintaining a high level of attention to detail, exhibit high level of professional interpersonal and service skills to both internal and external parties and to continually add value by identifying and addressing data gaps and business process improvement opportunities.  The candidate must be able to work under pressure, deal with multiple deadlines, effectively handle stressful situations, and work with minimal direction/supervision.  Proficiency with Microsoft Products, Excel, is required. Experience with YARDI Voyager is a plus. 

 

WORK ENVIRONMENT:

Normal office environment

 

PHYSICAL REQUIREMENTS:

Little or no exertion

 

SCOPE:

Not applicable

 

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

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