boston planning & development agency

  • BOSTON RESIDENT JOBS POLICY COMPLIANCE ASSISTANT

    Posted Date 07/26/2018
    Job ID
    2018-1335
    Category
    Compliance
    Grade Level
    G
    # of Hours
    35
    Salary Range
    $37,842 - $47,328
  • Summary

     

    boston planning & development agency 

     

    TITLE:      BOSTON RESIDENT JOBS POLICY COMPLIANCE ASSISTANT

     

    DIVISION/DEPARTMENT:  SEC/COMPLIANCE

     

    SUMMARY OF RESPONSIBILITIES:

    Under direction of the Deputy Director for Compliance and the Assistant Director for Contract Compliance the Boston Resident Jobs Policy Compliance Assistant is tasked with coordinating the development, maintenance, implementation, and revision of policies and procedures for the Boston Resident Jobs Policy (BRJP), the Federal Davis-Bacon Act , other applicable City of Boston regulations and the Commonwealth of Massachusetts Prevailing Wage Act; collecting and analyzing data pertaining to the wages and hours of trades people working on monitored projects as well as maintaining said data in the Department’s compliance database system.  Plan, coordinate, manage and conduct construction site visits and inspections in addition to holding meetings with general contractors and subcontractors in order to support the new Boston Resident Jobs Policy Ordinance of the City of Boston, auditing of workforce and payroll records; investigating and verifying Boston residency and ethnicity.

     

    GENERAL DUTIES AND RESPONSIBILITIES:

    The general duties and responsibilities of the position are included in but not limited to the information listed below.

    • Assist in the monitoring and documentation of weekly payrolls, residency, ethnicity and gender of workforce. Investigate and verify Boston residency of workforce.
    • Help to plan, coordinate, and conduct weekly construction site inspections to determine scope of work performed and residency, ethnicity and gender of workforce.
    • Confer with the Director of Compliance, Assistant Director of Compliance and other management staff to identify and correct potential areas of non-compliance and anticipate future compliance issues and requirements. Organize Corrective Action Meetings with Compliance staff and General and sub-contractors, weekly, or as needed. 
    • Work with Assistant Director of Compliance to stay abreast of laws and regulations that might affect the Agency’s policies and procedures; maintain and update current knowledge of BRJP policies and procedures, pertinent executive orders and ordinances, and other applicable federal and state regulations or statutes.
    • Work with Director and Assistant Director of Compliance and staff to ensure BRJP issues and/or concerns are identified, investigated, and resolved.
    • Help to prepare monthly reports for review by the Director of Compliance that explain compliance issues on each respective construction project monitored.
    • Organize and input workforce data into the compliance database system. Produce statistical reports that generate compliance percentages.  Prepare weekly audits on a contractor by contractor basis.  Review, report, and identify areas in which residency, ethnicity and gender workforce goals are not met.  Conduct HUD (Form 11) interviews on federally funded projects.
    • Arrange corrective action meetings with general contractors and subcontractors. Identify areas in which workforce composition does not meet requirements; suggest corrective steps.  Monitor and follow through on steps taken to eliminate problems; refer chronic or uncorrected situations to Assistant Director for Compliance with supporting information.  Document all activities and archive such documentation.
    • Assist in preparing memos, correspondence, reports and other materials for distribution to developers, general contractors, subcontractors and other involved parties.
    • Provide support to the Director for Compliance and the Assistant Director for Compliance in identifying areas which the Department might improve its performance and further serve the interests of the Agency and the community at large.
    • Develop and maintain professional relationships with Developers, Contractors and Union Officials and representatives from federal, state, and city agencies.
    • Provide general administrative support to the Director for Compliance or the Assistant Director for Compliance, as necessary.
    • Safeguard and maintain the confidentiality and integrity of all information.
    • Perform other related duties as assigned.

    QUALIFICATIONS:

    Work requires an Associate’s degree or equivalent of 3 or more years’ experience in contract compliance administration monitoring federal, state and local wage and hour labor laws, industrial occupations, wage scales, employment practices, or salary and wage administration practices.  Proficiency with office software is required.    Skill in analyzing written/verbal information and numerical data and making decisions on issues based on interviews, records review, reconstruction of missing or incomplete records and applying legal or regulatory provisions, precedents, and principles to specific investigative matters.  Skill in personal contacts requiring the ability to explain requirements and obtain information and cooperation from people with diverse backgrounds and levels of understanding, to reconcile conflicting interests and to persuade others to comply voluntarily with requirements. Skill in researching, developing, interpreting, or applying policies, procedures, and operating standards in determining compliance for an organization or government-based program.  Ability to interact at a high-level exhibiting sensitivity and prudence with such stakeholders as; local political representation, community activists/liaisons, labor union business managers/agents, real estate development executives, general contractor representatives, subcontractors, trades people and the general public.

     

    WORK ENVIRONMENT:

    Normal office environment; travel to construction sites; must know and observe construction site safety/OSHA precautions.

     

    PHYSICAL REQUIREMENTS: 

    Little or no exertion; local travel.

     

    SCOPE: 

    Not Applicable

     

    **BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed