boston planning & development agency

  • PLANNING ASSISTANT

    Job ID
    2019-1431
    Category
    Downtown & Neighborhood Planning
    Grade Level
    G
    # of Hours
    35
    Salary Range
    $39,800 - $49,700
  • Summary

    boston planning & development agency

     

    TITLE:          PLANNING ASSISTANT

     

    STATUS:       EXEMPT

     

     

    DEPARTMENT/DIVISION:   PLANNING/DOWNTOWN & NEIGHBORHOOD PLANNING

    The Downtown & Neighborhood Planning Department works with Boston’s communities to create and implement plans that help foster the development of attractive, safe, diverse, and economically thriving places to live, work and play.  The Department works at the neighborhood level in partnership with local residents, businesses, institutions, and other public departments and agencies to create community visions that look at current assets and opportunities for future growth to enhance quality of life. Planners explore the issues of land use, housing needs, open space, transportation and multimodal networks, economic development and access to opportunity with community members.  The envisioned plans, informed by the community's input, guide future development scenarios and may result in: urban design guidelines, master plans, zoning recommendations, and/or other policy changes. 

     

    SUMMARY OF RESPONSIBILITIES:

    Under the direction of the Assistant Deputy Director for Downtown & Neighborhood Planning and in collaboration with planning team members, the Planning Assistant will support Downtown & Neighborhood Planning team staff in conducting planning initiatives, preparing recommendations for the Zoning Board of Appeal, and assisting the planning team with logistics for review of projects undergoing the Article 80 process. The Planning Assistant will also contribute to the department’s goal to provide a high level of customer service for the community, other constituencies, and public agency departments by coordinating timely responses to the requests for information as they relate to the above tasks.

     

    GENERAL DUTIES AND RESPONSIBILITIES:

    The general duties and responsibilities of the position are included in but not limited to the information listed below.  

     

    Planning Initiatives

    • Under the direction of the Assistant Deputy Director for Neighborhood Planning, assist the team in conducting planning initiatives for specific city neighborhood(s), with a focus on the PLAN initiatives. Assist in developing and executing appropriate studies and surveys. 
    • Coordinate set-up, preparation and distribution of materials, and other logistical arrangements for internal and external meetings. Take meeting notes as assigned.
    • Develop an active knowledge of ongoing projects so as to best serve the Department.
    • Establish effective working relationships with the Downtown & Neighborhood Planning team and Planning Division. Maintain current knowledge of neighborhood issues, concerns, goals and opportunities. 
    • Assist in developing neighborhood specific community engagement strategies for a diverse group of stakeholders (internal & external) around planning.

    Zoning Review

    • Assist planners in research and formulation of draft recommendations for the Zoning Board of Appeal regarding zoning appeal cases. Solicit information from the appellant, abutters and other members of the community as needed.  Research and apply pertinent planning issues.
    • Maintain and update all relevant documentation and databases.
    • Convey and interpret information about current zoning regulations to the public; evaluate impact of proposed changes; assist in achieving consensus and resolving issues.

    Article 80 Development Review

    • Take notes and participate in large and small project reviews under Article 80 as assigned.

    General

    • Maintain meeting calendar.  Manage the set up and coordination of monthly staff meetings, special presentations, speaker series and other special events at the agency.  Schedule additional internal and external meetings for Department staff, as requested.
    • Assist in preparing briefings for senior Agency staff or City officials.
    • Ensure that response to public questions, needs or concerns is prompt and accurate.
    • Assist in preparing presentations for community meetings and neighborhood advisory groups. 
    • Arrange and assist in staffing evening and daytime public meetings.
    • Attend and support Planning Division at meetings and events as assigned.
    • Provide regular updates on workflow and progress on assigned projects to the Assistant Deputy Director for Neighborhood Planning.
    • Perform other related duties as required.

    QUALIFICATIONS:

    Work requires completion of a Bachelor’s Degree in Urban Planning or closely related field with 1 - 2 years of experience. Prior experience in conducting or actively participating in the planning process is desirable. Work requires ability to communicate clearly in written, verbal and graphic form; and to operate effectively as part of an interdisciplinary team.  Strong written and verbal communications skills are an essential requirement; strong computer graphic skills are desired.  Full command of Microsoft Office programs is required. Proficiency in Adobe Creative Suite and PowerPoint to design and assemble graphically compelling (clear) presentations and reports is highly desirable. 

     

    WORK ENVIRONMENT:

    Normal office environment; frequent site visits and attendance at evening meetings.

     

    PHYSICAL REQUIREMENTS:

    Little or no exertion; occasional local travel.

     

    SCOPE: Not applicable.

     

    **BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

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