boston planning & development agency
TITLE: RECORDS MANAGER
DEPARTMENT/DIVISION: COMPLIANCE DEPARTMENT/OFFICE OF THE SECRETARY
SUMMARY OF RESPONSIBILITIES: Under the general direction of the Director of Compliance, works as a member of a team of professionals responsible for the records and archival management of all BRA and EDIC (BPDA) records. The archival responsibilities include hands on supervision of retrieving, appraising, organizing and preserving closed agency records in a state-of-the-art records warehouse. The records management responsibilities include collaborating with BPDA MIS department, the legal team and department heads to create and implement agency wide policies and procedures for all agency employees in order to standardize the retention and storage of both electronic and paper records. Also responsible for employee training to standardize record retention and file closing procedures and creating quality control and record retrieval procedures.
GENERAL DUTIES AND RESPONSIBILITIES:
The general duties and responsibilities of the position are included in but not limited to the information listed below.
Work requires a Master’s Degree in Library Sciences (MLS) and a Records Management Certificate or equivalent experience. Must have knowledge of electronic and paper records management practices and excellent collaborative skills. Five (5) years of progressive full-time records management, government records, municipal or state records, information systems, process analysis or related experience. One (1) year of experience developing and maintaining records retention schedules, policies, and procedures. Must also have digitization experience. Experience may be concurrent. Graduate degree in Records Management, Library Science, Management Information Systems, Business Administration, Public Administration, Public Administration or related field may substitute for one (1) year of the required experience. Must be able to follow complex instruction and exercise good judgment based on the information available. This positions requires the ability to effectively work in a team environment and manage others. Must be able to implement a program throughout the agency. Must be comfortable with the latest technology and IT functions and capable of designing and implementing electronic and paper document management system. Must have data entry skills and proficiency with word processing, spreadsheets and database software. Must be self-motivated with the ability to train staff and implement new policies. Must be customer service oriented. Must have no airborne allergies.
Works in office setting and archival facility (warehouse type environment).
Frequent lifting, carrying and positioning of boxes weighing 40 pounds; frequent standing, walking, climbing.
**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**