boston planning & development agency

  • LEGAL ASSISTANT

    Posted Date 09/25/2019
    Job ID
    2019-1454
    Category
    Office of the General Counsel
    Grade Level
    H
    # of Hours
    35
    Salary Range
    $43,300 - $53,700
  • Summary

    boston planning & development agency 

     

     

    TITLE:          LEGAL ASSISTANT

      

    DIVISION/DEPARTMENT: OFFICE OF THE GENERAL COUNSEL

     

    SUMMARY:

    Under the direction of the General Counsel, Deputy General Counsel and staff attorneys, support the administration of running and managing a legal department by assisting with all administrative matters related to real estate and government transactions, affordable housing, real estate development, economic development, landlord/tenant issues, litigation, public finance, public records, and other general BPDA matters.  Provide day to day administrative and operational support to the Office of the General Counsel.

     

    GENERAL DUTIES AND RESPONSIBILITIES:

    The general duties and responsibilities of the position are included in but not limited to the information listed below.

     

    • Support the General Counsel and Deputy General Counsel by maintaining calendars, scheduling meetings (prioritizing issues to ensure effective time management), drafting correspondence, answering phone calls and triaging inquires and requests from internal and external constituents.
    • Support the Legal Department in meeting requests and deadlines. Maintains an accurate system for tracking time sensitive matters, including, but not limited to filings, renewals, and compliance.
    • Assist staff attorneys in their day to day operations, including tracking attorney caseloads and as needed, inputting information into the file database, helping with public filings and recording documents, and confirming case and project status with attorneys. 
    • Provide administrative support tasks, including, updating, sorting and archiving files, and preparing meeting materials. 
    • Organize and manage documents and files related to real estate and commercial transactions, affordable housing, real estate development, economic development, public records, public finance, landlord/tenant issues, litigation and general BPDA matters.
    • Ensure the office is operating efficiently, including maintaining the legal library and common work area. 
    • Updates job knowledge by participating in educational opportunities; reading professional publications.
    • Perform other related duties as requested.

     

    Minimum Job Requirements

    • Bachelor’s degree, associate’s degree or equivalent
    • A minimum of two years related experience in a legal environment

     

    Knowledge, Skills and Abilities Required

    • Attention to detail required and discretion in keeping confidentiality
    • Strong business customer service skills and ability to collaborate with multiple departments required
    • Ability to work in a fast paced environment
    • Excellent writing skills, both clear and concise
    • Strong organizational skills and ability to multi-task
    • Team player, ability to collaborate with various stakeholders and effective business communication necessary
    • Proficient in Microsoft office suite and experience with Box, our cloud based document management platform, preferred
    • An interest in real estate, economic development, and the public sector is highly desirable

     

    Working Conditions and Physical Effort

    • Normal office environment; little or no physical exertion; occasional local travel and site visits.

     

     

    **BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

     

     

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed