boston planning & development agency

  • ASSISTANT TO THE DIRECTOR OF PLANNING

    Posted Date 10/11/2019
    Job ID
    2019-1459
    Category
    Downtown & Neighborhood Planning
    Grade Level
    G
    # of Hours
    35
    Salary Range
    $40,600 - $50,700
  • Summary

    boston planning & development agency 

     

    TITLE:   ASSISTANT TO THE DIRECTOR OF PLANNING

      

    DIVISION/DEPARTMENT:  PLANNING/DOWNTOWN & NEIGHBORHOOD PLANNING          

               

    SUMMARY:

    Under the direction of the Director of Planning, serve as contact, liaison and scheduling manager in dealings with the Agency staff, professional consultants, city officials, community groups, and businesses.  Provide support in all efforts to maintain and enhance current records, systems, practices, and procedures for Planning Division functions.  Provide assistance to the Director of Planning and to the Planning Division as a whole.

     

    GENERAL DUTIES AND RESPONSIBILITIES:

    *The general duties and responsibilities of the position are included in but not limited to the information listed below.*

    • Assist the Director of Planning by serving as a contact, liaison and scheduling manager in dealings with the Boston Planning and Development Agency (BPDA/EDIC) departments and staff, professional consultants, City of Boston officials, community groups, and businesses.
    • Ensure the provision of high-quality customer service and effective working relationships with the public and within the Planning Division, the BPDA at large, and other departments within the City of Boston.
    • Coordinate set-up, preparation and distribution of materials, and other logistical arrangements for meetings.
    • Participate in planning efforts, meetings, research, community events and public meetings, and coordination efforts. Organize calls, emails, meetings, and incoming documents in order to maximize efficiency and respond to requests in a timely fashion.
    • Assist the Downtown & Neighborhood Planning team with Zoning Board of Appeals referrals and community engagement.
    • Establish, maintain, and update files, both electronic and paper. Locate and retrieve requested materials. Photocopy and distribute materials, as required. Purge and archive files periodically. 
    • Prepare public presentations for the Director of Planning, using appropriate digital and conventional media.
    • Develop an active knowledge of ongoing projects so as to best serve the Division.
    • Maintain and update sensitive files for ongoing, past and future Department projects. Safeguard and maintain the confidentiality and integrity of all information.
    • Maintain and update current knowledge of policies and procedures, pertinent executive orders and ordinances, and other applicable regulations or statutes pertaining to the operations of the Planning Division.
    • Perform other related duties, as required.

     

    QUALIFICATIONS:

    Work requires completion of a Bachelor’s degree in Urban Planning, Economics, Public Administration, Liberal Arts, Business Administration, or related fields or equivalent, plus a minimum of 1-2 or more years’ related experience in administration preferred.  Must have exceptional organizational skills and be comfortable handling several tasks at once.  A high level of proficiency with office software is required, including proficiency with Word, Excel, Access, and PowerPoint.  Excellent communication and interpersonal skills are required to interface with people at all levels of government and in the private sector.  A genuine interest in learning about the field of Urban Planning and eventually advancing in the profession are highly desirable.  Exceptional critical thinking and decision making skills are necessary.

     

    WORK ENVIRONMENT:

    Normal office environment

     

    PHYSICAL REQUIREMENTS

    Little or no exertion; some local travel.

     

    SCOPE:

    Not Applicable

     

     

     

     

    **BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

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