boston planning & development agency 

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

TITLE:    Procurement and Contract Specialist

GRADE:  K

DEPARTMENT/DIVISION:  Budget and Finance

SUMMARY OF RESPONSIBILITIES:  The BPDA is seeking a Procurement & Contract Specialist under the Procurement Manager within the Finance Department to join their team. The Procurement & Contract Specialist will be responsible for a range of duties including data analysis, procurement, and administering contract documents. The applicant shall work independently and in a group to support stakeholders (business units, Finance, and Legal) to implement acquisition of goods and services agency-wide. The Procurement & Contract Specialist will assist in the sourcing, solicitation, and contract process for procurement agency-wide as well as draft memos to seek approvals from the Board of Directors. The BPDA is currently reviewing data to determine how to mitigate racial disparities in government contracting. The Procurement & Contract Specialist will be a key player in coordinating agency wide efforts to implement equitable procurement practices.

GENERAL DUTIES AND RESPONSIBILITIES:

The general duties and responsibilities of the position are included in but not limited to the information listed below.

Supplier Diversity Analysis

• Track metrics on contract performance and support supplier diversity activities by applying quantitative methods, supplier management, data mining, and analytical tools to support business needs, sourcing events, and budget development agency wide
• Collaborate with the Finance Department (Procurement, Budget, Accounts Payable) and Diversity and Inclusion Department to develop a supplier diversity listing by goods, and services, agency-wide
• Collects data related to Procurement activities and prepares analyses, graphics, and presentations that address changes and improvements to business processes and procedures

Contract Administration

• Perform life cycle contract administration in conformance with Massachusetts Public Procurement laws  including review, provide guidance, and initiate contract amendments, extensions, terminations, expirations
• Ensure compliance with BPDA process and procedures and with legal requirements
• Support purchasing system compliance activities, collaborate, coordinate, and communicate effectively and professionally with internal and external stakeholders
• Analyze potential risks that contract changes may pose to the organization

Procurement Support

• Work with different levels of personnel within BPDA to support procurement activity
• Liaison between departments, Budget and Procurement, and Legal during contract review process
• Coordinate the development of procurement records and contract
• Assist in the development of training materials for established procurement processes and procedures
• Manage procurement records and data agency-wide
• Maintain procurement development schedule for ongoing management and budget development

KNOWLEDGE AND EXPERIENCE:

Applicants must have a focus on continuous improvement and be proficient with the Microsoft Office Suite, especially MS Excel, PowerPoint, Word, Excel, as well as Google Drive applications. Shall be well verse in Massachusetts procurement rules and regulations as set forth by the Massachusetts Inspector General’s Office and Attorney General, including M.G.L. c. 30B – Procurement of Goods and Services; M.G.L. c. 7C, §§ 44-58 – Design Services for Public Building Projects; M.G.L. c. 30, § 39M, Works Horizontal Construction (Non-Building) Construction Contracts (With Labor); and M.G.L. c. 149 – Building Vertical Construction Contracts. Must be able to collaborate with a variety of stakeholders. Must be able to manage several ongoing responsibilities on various time lines.

MINIMUM QUALIFICATIONS:

Applicant should have a Bachelor’s degree in Business Administration, Project Management or related fields. Must have three (3) to five (5) years of experience with procurement. Must have attended or be willing to attend Inspection Generals Massachusetts Certified Public Purchasing Official Program training sessions.

WORK ENVIRONMENT:

Normal office environment.

PHYSICAL REQUIREMENTS:

Little or no exertion; may spend extended periods at terminal.

SCOPE:

Not applicable.

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**