boston planning & development agency

PROCUREMENT SPECIALIST-OPERATIONS

Posted Date 04/06/2021
Job ID
2021-1570
Category
Budget & Finance
Grade Level
K
# of Hours
35
Salary Range
$50,100 - $62,600

Summary

Boston Planning & Development Agency

 

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

 

TITLE: PROCUREMENT SPECIALIST-OPERATIONS    

GRADE:     K                                                          STATUS:  EXEMPT

DEPARTMENT/DIVISION:  BUDGET & FINANCE/PROCUREMENT

BPDA is seeking a Procurement Specialist-Operations, reporting to the Procurement Manager, to assist in its indirect procurements for operations.  The role works independently and part of a team and  will be responsible for a range of duties in support of stakeholders (business units, Finance, and Legal).The role will assist in the sourcing, solicitation, and initiation of contracts for goods and services, analyze and manage change orders, collect procurement data in support of agency goals, and develop related correspondence. The BPDA is currently reviewing data to determine how to mitigate racial disparities in government contracting. The Procurement Specialist-Operations will be a key player in coordinating agency wide efforts to implement equitable procurement practices. 

 

GENERAL DUTIES AND RESPONSIBILITIES: 

The general duties and responsibilities of the position include, but are not limited to the information listed below: 

 

  • Work with the Procurement Manager to implement, and communicate formal sourcing and procurement policies and  processes throughout the procurement life cycle for operations related procurements 
  • Collaborate with project managers to manage procurement strategies; for example  schedule versus cost versus risk versus changes 
  • Perform in-depth analysis of contract requests to determine proper course of procurement methodology 
  • Coordinate with  project managers to develop scopes of  service and specifications for solicitations such as Invitation for Bids, Request for Proposals, Request for Qualifications, Solicitation for Written Quotes 
  • Assemble all solicitation documents and thoroughly understand contract terms and deliverables 
  • Assist with bid opening and vendor Q&A sessions; thoroughly evaluate bid results and proposal responses, prepare pre- and post-award contract documents 
  • Support  project managers and Contract Administrator throughout contract lifecycle  including effectively analyzing, managing, and negotiating contract change orders 
  • Coordinate with Contract Administrator to maintain contract list and  track contract milestones, deadlines, expenses 
  • Other related duties as assigned 

 

 

KNOWLEDGE AND EXPERIENCE: 

Applicants must have three (3) to five (5) years of related work experience with Bachelor’s degree in Business Administration, Project Management, or related fields.  Additional and directly relevant experience may be substituted for all or part of the degree requirement. Familiarity with Massachusetts procurement rules and regulations as set forth by the Massachusetts Inspector General’s Office and Attorney General, including M.G.L. c. 30B – Procurement of Goods and Services; M.G.L. c. 7C, §§ 44-58 – Design Services for Public Building Projects; M.G.L. c. 30, § 39M, Works Horizontal Construction (Non-Building) Construction Contracts (With Labor); and M.G.L. c. 149 – Building Vertical Construction Contracts. Must have attended or be willing to attend Inspection Generals Massachusetts Certified Public Purchasing Official Program training sessions.   Excellent analytical, problem solving, and communication (written and verbal) skills.  Proficient in MS Excel, PowerPoint, Word, as well as Google Drive applications. Demonstrated ability to collaborate as an effective team member and with minimal supervision to maximize team results. Be curious with a strong attention to detail, ability to adhere to strict deadlines while juggling multiple priorities with tight timelines, aggressive goals, and constant changes.  

 

 

WORK ENVIRONMENT: 

Normal office environment, but may require site visits. 

 

PHYSICAL REQUIREMENTS: 

Little or no exertion 

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

 

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