boston planning & development agency

VENDOR AND SUPPLIER DIVERSITY SPECIALIST

Job ID
2021-1571
Category
Budget & Finance
Grade Level
K
# of Hours
35
Salary Range
$50,100 - $62,600

Summary

Boston Planning & Development Agency

 

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

 

TITLE:        VENDOR AND SUPPLIER DIVERSITY SPECIALIST 

   

GRADE:     K                                                           STATUS: EXEMPT

 

DEPARTMENT/DIVISION:  BUDGET & FINANCE/PROCUREMENT

 

SUMMARY OF RESPONSIBILITIES:

The BPDA is seeking for a Vendor and Supplier Diversity Specialist, reporting to the Procurement Manager, to operationalize key processes and activities, and actively work to grow relationships with diverse owned businesses with the intent to expand BPDA equitable procurement program.  This person will identify diverse supplier networks and ensure that they are included in procurement solicitations and conduct compliance monitoring to ensure agency objectives are met.  The ideal candidate will be a detail-oriented, customer service focused professional who can think strategically, adapt quickly, and rapidly earn credibility and trust with various stakeholders. The Vendor and Supplier Diversity Specialist will assist and support the management and reporting of benchmarks, best practices, and with preparing responses for external inquiries.  The BPDA is currently reviewing data to determine how to mitigate racial disparities in government contracting. The Procurement & Contract Specialist will be a key player in coordinating agency wide efforts to implement equitable procurement practices.

 

GENERAL DUTIES AND RESPONSIBILITIES:

The general duties and responsibilities of the position include but are not limited to:

 

Vendor Management

  • Track, measure, report and evaluate vendor performance and conduct quality control and compliance monitoring activity both on site and virtual
  • Monitor contractual agreements and assess spend by vendor.
  • Partner with cross-functional teams to ensure successful execution of sourcing,  monitor vendor compliance to contractual obligations and measure vendors performance against the agency's internal compliance and regulations during the contract lifecycle.  
  • Coordinate with project managers and Contract Administrator to take appropriate corrective action with suppliers to ensure compliance with purchase orders and contractual terms and conditions and take any necessary actions for poor performance. Develop and or attend vendor/supplier fairs to ensure a diverse vendor pool.

 

 

 

 

 

Supplier Diversity

  • Create supplier diversity analytical reports and dashboards to monitor diverse supplier utilization trends and performance to established goals.
  • Develop and manage supplier diversity internal best practices programs to increase awareness agencywide.
  • Identify diverse supplier sourcing opportunities.
  • Assist in developing supplier diversity spend growth goals with a focus on continuous improvement.
  • Assist in developing a recognitions program to celebrate internal and external contributions to supplier diversity success.
  • Represent the BPDA at supplier diversity events and conferences.
  • Engage with a broad network of local and national supplier diversity development organizations through conferences and events.
  • Implement supplier diversity responses to requests for information and disclosures (surveys, applications)

 

QUALIFICATIONS: 

Applicants must have three (3) to five (5) years of related work experience with Bachelor’s degree in Business Administration, Government, Supply Chain Management or related field. Additional and directly relevant experience may be substituted for all or part of the degree requirement.  Public speaking and presentation skills desirable. Ability to represent the agency at public events (in person and virtual). Familiarity with Massachusetts procurement rules and regulations as set forth by the Massachusetts Inspector General’s Office and Attorney General, including M.G.L. c. 30B – Procurement of Goods and Services; M.G.L. c. 7C, §§ 44-58 – Design Services for Public Building Projects; M.G.L. c. 30, § 39M, Works Horizontal Construction (Non-Building) Construction Contracts (With Labor); and M.G.L. c. 149 – Building Vertical Construction Contracts. Must have attended or be willing to attend Inspection Generals Massachusetts Certified Public Purchasing Official Program training sessions.  Excellent analytical, problem solving, and communication (written and verbal) skills.  Proficient in MS Excel, PowerPoint, Word, as well as Google Drive applications. Demonstrated ability to collaborate as an effective team member and with minimal supervision to maximize team results. Be curious with a strong attention to detail, ability to adhere to strict deadlines while juggling multiple priorities with tight timelines, aggressive goals, and constant changes.

 

WORK ENVIRONMENT:

Normal office environment

 

PHYSICAL REQUIREMENTS:

Little or no exertion

SCOPE:

 

**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**

 

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