boston planning & development agency
**BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT**
Title: RECORDS SPECIALIST
GRADE: I STATUS: EXEMPT
The Boston Planning & Development Agency (BPDA) is the planning and economic development agency for the City of Boston. The BPDA plays a far-reaching role in shaping the City.We are a self-sustaining agency and our love for Bostoninspires usto make our City an even better place to live, work, and connect.The Boston Planning and Development Agency (BPDA) is committed to attracting and retaining a diverse staffwith diverse experiences while continuing to work to build and sustain an equitable and inclusive work environment, where cultural diversity is celebrated and valued.We believe every member on our team enriches our agency andallows us to see a broad range of ways to understand and engage with our city, identify challenges, and discover,design, and deliver solutions
Summary of Responsibilities:
Under the general direction of the Records Manager, works as a member of the team of professionals responsible for the records and archival responsibilities include hands on directing of retrieving, appraising, organizing and preserving agency records. The Records Coordinator responsibilities include collaborating with BPDA MIS Staff, Legal Department, Senior Advisor of Strategy and Operations and Department heads to create and support agency wide policies and procedures for all agency employees in order to standardize the retention and storage of both electronic and paper records with a strong emphasis on electronic and digitization of BPDA/EDIC records. Works closely with the Agency’s Executive Secretary/Director on obtaining files for Public Records Requests.
General Duties and Responsibilities:
Master’s degree in Library Science or Information Science and a Records Management Certification preferred with 2 years of relevant experience. Bachelor’s Degree from an accredited institution will be accepted with 5 years demonstrated Records Management and Information Management experience. Extensive direct experience within records can be used to replace the degree requirement.
Must have significant knowledge and experience of electronic and paper records management. Must demonstrate digitization experience of work related to moving paper files to a digitized format. Must be comfortable with the latest technology and IT functions and capable of designing and implementing electronic and paper management systems. Must be self-starter motivated with the ability to train staff and implement new policies. Must be customer service oriented.
Works in office setting and archival facility (warehouse type environment)
Frequent lifting, carrying and positioning of boxes weighing 40 pounds, frequent standing, walking, climbing
** BOSTON RESIDENCY IS A CONDITION OF EMPLOYMENT **